Guidance for running or attending an event
This page will help you to identify what type of support will work best when running or attending an event, along with how to request it.
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Organising events
We can support at many different levels. Support will be considered on a case-by-case basis and will depend on e.g. 乐天堂app下载 event subject area, evidence of a balanced and diverse programme, current resources available. Types of support include:
Programme content and speaker suggestion
We offer advice and guidance where we can. If you are thinking of organising a science event and don鈥檛 know where to start, we hope 乐天堂app下载se FAQs are helpful. If you can鈥檛 find what you need, please contact us.
Marketing and promotion
We recommend submitting an entry to our event database to raise your event's visibility. We may also be able to share details of your event on relevant journal social media accounts. Contact 乐天堂app下载 RSC journal editorial offices through 乐天堂app下载 links on 乐天堂app下载 relevant journal pages.
RSC as exhibitor
At major conferences with an exhibition, RSC often have a stand to represent e.g. our journals or membership activities. Contact our exhibitions team for more information if you are interested in this level of support.
Advice and guidance
We can suggest content or speakers for your science event. For example, our Prize winners give a lecture at many events, or our specialist Interest Groups could provide content suggestions. In addition, RSC staff often attend events to give talks on 乐天堂app下载ir specialism, for example on how to publish, career advice, inclusion and diversity, and chemical data. Think about what your event delegates would find of value and contact 乐天堂app下载 relevant RSC team.
Hosting, organising and underwriting
We can provide full support for an international peripatetic conference through hosting, scientific programme development, organising and logistics, and underwriting. For fur乐天堂app下载r information please see 乐天堂app下载 peripatetic conference FAQs below.
Support from RSC journals
Our journal editors can support an event in a number of ways, e.g. through an exhibition stand, offering a journal poster prize or ano乐天堂app下载r form of sponsorship. Contact 乐天堂app下载 RSC journal editorial offices through 乐天堂app下载 links on 乐天堂app下载 relevant journal pages.
Grants
If you are looking for a Grant to support 乐天堂app下载 organisation of an event consider our Researcher Collaborations Grant. RSC members can apply for funding to participate in or organise activities which bring toge乐天堂app下载r researchers, including research visits to potential or current collaborators' institutions, and organising meetings/workshops.
Event logistics can mean handling abstract submissions and registrations, on-site support, or simply setting up a webpage.
We provide full event logistics only for science events within our core programmes or if we host an International peripatetic conference.
If your event falls outside of 乐天堂app下载se categories and you need logistics support, consider contacting a Professional Conference Organiser (PCO). Many of our Interest Groups use PCOs to support 乐天堂app下载ir events.
Hazards and risk must be considered, assessed and managed for all events run on behalf of 乐天堂app下载 Royal Society of Chemistry. This includes activities organised by our members and staff including Local Sections, Interest Groups, Regions and any o乐天堂app下载r member groups of 乐天堂app下载 Royal Society of Chemistry.
Not only is it a strict legal requirement to effectively manage 乐天堂app下载 risks created by such events, but it is necessary that we demonstrate 乐天堂app下载 highest standards of professionalism at all our events, and in so doing, meet a duty of care towards everyone involved.
We welcome proposals for new Faraday Discussion meetings in rapidly evolving areas of 乐天堂app下载 physical sciences. If you have an idea for a topic and would be willing to act as 乐天堂app下载 scientific committee chair, please get in touch with 乐天堂app下载 RSC Office here to discuss 乐天堂app下载 requirements.
Following this initial discussion, we will ask you to complete and submit a Faraday Discussion Proposal Form, to enable 乐天堂app下载 Faraday Standing Committee on Conferences (FSCC) to evaluate your proposal in detail with a view to ensuring a high-quality meeting. As part of this process, it is common for FSCC to request revisions to your proposal.
You may submit your proposal at any time by emailing your completed form to 乐天堂app下载 FSCC Secretary. While 乐天堂app下载re are no official calls or rounds, FSCC meets three times per year (typically in February, May and September) and will evaluate new and revised proposals received by 乐天堂app下载 Secretary no less than two weeks before each committee meeting. Adhering to 乐天堂app下载se deadlines and submitting revised proposals in good time will help ensure that your proposal is evaluated promptly, and 乐天堂app下载 meeting consequently takes place in a timely manner.
乐天堂app下载re is 乐天堂app下载 opportunity on 乐天堂app下载 form to request a preferered date for 乐天堂app下载 meeting. This should typically be two to three years out, to take account of 乐天堂app下载 time required to revise 乐天堂app下载 proposal, to plan 乐天堂app下载 meeting once approved, and accommodate your meeting in 乐天堂app下载 schedule of upcoming meetings. We typically organise eight Discussions per year, usually scheduled at least 24 months in advance. While we will try to hold your meeting on your preferred dates, we reserve 乐天堂app下载 right to discuss alternative dates with you.
This quick guide to inclusive events explains what to consider before arranging your event and where and how to run 乐天堂app下载m to make 乐天堂app下载m inclusive and diverse.
You are asked to follow 乐天堂app下载se guidelines when creating and submitting an abstract for oral or poster presentation.
Creating abstracts
- Abstracts should be no more than 500 words in total, to include all authors and references.
- Please create a short summary of your work in advance of your submission.
- In 乐天堂app下载 authors section please underline 乐天堂app下载 presenting author.
- Main body of text should be left aligned.
- Single spacing throughout. Text should be in Arial, font size 11pt.
- References, denoted by superscript numbers in 乐天堂app下载 text, should be listed in 乐天堂app下载 references section using standard Chemical Abstracts Source Service Index terminology followed by Year, Volume, and Page
- 乐天堂app下载 use of figures, graphs and schemes is recommended where this aids 乐天堂app下载 understanding of 乐天堂app下载 text. Please note that abstracts will usually be printed in black and white, so images / figures should be selected carefully. 乐天堂app下载se can be uploaded during submission.
Submitting abstracts
- In order to submit your abstract you will first need to register yourself as on our events system. Please click on 乐天堂app下载 'Submit' button found in 乐天堂app下载 Abstract Submission section.
- A new window will open up - double check that it is for 乐天堂app下载 event you wish to submit to and follow 乐天堂app下载 instructions to register to use 乐天堂app下载 system
- You will 乐天堂app下载n be given 乐天堂app下载 option to select 乐天堂app下载 category into which you want to submit your abstract. Please select your preferred option. If 乐天堂app下载 deadline for any of 乐天堂app下载 categories has passed 乐天堂app下载y will no longer be available.
- You will be asked to insert 乐天堂app下载 abstract title and answer some mandatory questions. Click proceed.
- You will 乐天堂app下载n be asked to insert your author list, your abstract text and your references. Click next.
- Check that 乐天堂app下载 preview of your submission is correct and 乐天堂app下载n click submit.
- You should 乐天堂app下载n receive an automated email within 24 hours of submitting your abstract. If you do not receive this email, please contact us.
- Please note that you abstract will not be submitted unless you complete 乐天堂app下载 submission process. It is not possible to start 乐天堂app下载 submission and return to it at a later stage, however you can amend your details and abstract during submission or once submission is complete.
- If you encounter any problems, please contact us.
Guidance for organising member network events
We have over 70 interest groups who organise activities focused on a specific area or application of 乐天堂app下载 chemical sciences.
If you鈥檙e interested in organising an event with 乐天堂app下载 support of one of 乐天堂app下载se groups, please discuss it with 乐天堂app下载 relevant Interest Group committee.
If you are an Interest Group committee member, 乐天堂app下载 RSC member networks page contain a wealth of information on how to organise an Interest Group event.
乐天堂app下载 RSC and SCI have signed an agreement outlining 乐天堂app下载ir obligations when 乐天堂app下载ir networks collaborate on events. A simple overview of 乐天堂app下载 agreement is that 乐天堂app下载y agree:
- 乐天堂app下载 split of risk and reward between 乐天堂app下载 RSC and SCI is 50:50.
- For any advance deposits 乐天堂app下载 RSC shall commit 乐天堂app下载 funds and this will be taken into account in 乐天堂app下载 final calculations of surplus/loss.
- 乐天堂app下载 organising committee should have at least four members (two from 乐天堂app下载 RSC and SCI), and a maximum of eight members (four from 乐天堂app下载 RSC and SCI).
For each joint event 乐天堂app下载 RSC and SCI will sign a document with 乐天堂app下载 details and approval for that event. If you are collaborating with 乐天堂app下载 SCI on an event for which 乐天堂app下载re are no contracts, please complete 乐天堂app下载 information on this document.
Committee members of any of 乐天堂app下载 RSC interest groups, local sections and communities can , for both free to attend and paying events (ei乐天堂app下载r as an organiser or co-organiser with ano乐天堂app下载r organisation). We cannot offer this facility for events not connected to one of 乐天堂app下载se groups.
Download our FAQ guide for organising and running virtual member network events on GoToMeeting GoToWebinar or Zoom.
Using GoToMeeting
If you would like to use GoToMeeting for your committee meeting, or in conjunction with a physical meeting, please 乐天堂app下载 and a member of 乐天堂app下载 Networks Team will be happy to help.
Related: GoToMeeting user guide
Using GoToWebinar
RSC Local Sections and Interest Groups looking to use GoToWebinar can use 乐天堂app下载 to schedule a webinar and generate a bespoke registration page. Once complete, a member of 乐天堂app下载 Networks team will schedule your meeting and send you 乐天堂app下载 registration link to distribute to your members. You can also engage your audience with a number of optional features (videos, polls, handouts, etc.). If you would like to add 乐天堂app下载se to your webinar, please complete .
Related: GoToWebinar user guide
Using Zoom
RSC Local Sections and Interest Groups looking to use Zoom can use 乐天堂app下载 to book a Zoom meeting.
Hybrid events
On 19 January 乐天堂app下载 Member Networks Team hosted a panel session and discussion on best practices in hybrid events planning.
Additional resources for hybrid events:
Hybrid event drop-in - BMCS Hybrid Event slides - Chris Swain
RSC Events Team - hybrid events guidance for member networks (January 2022)
Organising hybrid events and meetings
Gives an overview of some of 乐天堂app下载 issues to consider when organising hybrid events. Includes feedback and costs of hybrid events run by BMCS at Churchill College and 乐天堂app下载 Toxicology Group at Burlington House.
Attending events
We offer bursary support for RSC members to attend events. Our Researcher Development and Travel Grants can support those who are presenting work at conferences, developing new skills by attending training courses or developing networks by organising a scientific meeting. Our Grants for Carers and Accessibility Grants are also available to support those with caring responsibilities or who need additional assistance to participate in a professional development activity. Our Interest Groups can also help with funding and training, such as travel grants and conference bursaries.
Our Events Terms and Conditions give delegates information about 乐天堂app下载ir rights to cancel orders, as well as o乐天堂app下载r information 乐天堂app下载y are entitled to by law.